Stamps.com

  • Manager, Accounts Payable

    Category
    Accounting/Finance
  • Overview

    Stamps.com’s Finance & Accounting team is responsible for reporting accurate financial reporting to the public and investors, as well as driving strategic and financial decision-making processes across the Company. Accounts Payable team is responsible for processing invoices and issuing payments that are legitimate and accurate.

     

    As a member of Stamps.com’s (NASDQ: STMP) F&A team which drives the quarterly financial reporting, the Manager, Accounts Payable will play an integral role to ensure that reporting financials to the Company’s stakeholders and potential investors is fair and accurate. The role will also ensure a smooth quarterly external audit in order to meet various regulatory (SEC, Sarbanes-Oxley, PCI) requirements.

     

    The Manager, Accounts Payable will report to the Sr. Manager of Accounting and is responsible for, but not limited to, maintaining the day-to-day accounting and treasury functions, data analysis, and performing general accounting functions as required. We are a diversified group of related companies and operate in a busy fast-paced environment.

     

    With nearly 650,000 monthly subscribers, Stamps.com™ is the leading provider of Internet-based postage solutions. Stamps.com was the first company to be approved by the U.S. Postal Service® to offer a software-only postage service that lets customers buy and print postage online. The Company targets its services to small businesses, home offices and online retailers, and currently has PC Postage partnerships with Avery, Microsoft, HP, the U.S. Postal Service and others. Stamps.com is a publicly traded company on the NASDAQ under the symbol STMP.

    Responsibilities

    Primary Objectives:

    1. Oversee Accounts Payable team to achieve two important operational standards:
      • Provide timely and accurate purchasing support for all stakeholders within the company.
      • Only pay invoices and bills that are legitimate and accurate.
    2. Create continue professional development program for team member.

    Essential Position Duties:

    1. Oversee Accounts Payable team to achieve two important operational standards:
      • Train, supervise and mentor Accounts Payable specialists to ensure quality of work performed.
      • Maintain internal control documentation of Accounts Payable process including approver and approval limit.
      • Review payment processed by Accounts Payable specialists for vendor, amount, purchase requests, and approval for weekly payment run.
      • Process non-check payments across multiple bank account structure in accurate manner.
      • Management of vendor set up processes.
      • Manage Accounts Payable closing process during month-end.
      • Document all Accounts Payable standard operating procedures ensuring consistent and repeatable process.
      • Identify operational and internal control deficiency
      • Develop and implement procedures, process, policies to ensure adherence to company policy

    2. Create continue professional development program for team member.

      • Organize monthly team meeting for knowledge training and sharing.
      • Develops, measures, and monitors key performance indicators and metrics
      • Periodically review workload and address performance issue.

    3. Others

      • Manage vendor records, file cabinet, W9, and 1099 reporting.
      • Review AP aging and outstanding checks and manage the escheatment filing.
      • Prepare AP related PBC requests for all external auditors.
      • Responsible for month end accruals.
      • Implement AP automation project

    Qualifications

    Required Education and/or Experience:                                                              

    • Bachelor’s Degree with emphasis in Accounting, Business, or Finance.
    • Three or more (3+) years’ of management experience with 2+ direct reports.
    • Seven or more (7+) years’ of accounting experience.
    • Experience with top tier ERP system.

    Preferred Education and/or Experience:                                                             

    • CPA

    Skills and Knowledge:

    • Solid understanding of general accounting processes, internal controls, and GAAP knowledge.
    • High degree of accuracy and attention to detail.
    • Ability to solve problem with the analytical skills to investigate with clear, logical steps and excellent judgment to understand a complex issue.
    • Manage time effectively between a variety of assignments and projects. Be able to use the most efficient way to complete tasks and finding ways to save time.
    • Strong interpersonal skills for interacting with vendors, business department, and management team

    Computer/Software/Application Proficiency:                                                   

    • Advanced Excel skills, proficient in excel formulas, vlookups, and pivot tables
    • Proficient in Microsoft Office Suite
    • Strong ERP knowledge

    Travel Requirements:

    • None

     

    EOE/M/F/Vet/Disability

     

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