Stamps.com

  • Travel & Expense Analyst

    Category
    Accounting/Finance
  • Overview

    Stamps.com’s Finance & Accounting team is responsible for reporting accurate financial reporting to the public and investors, as well as driving strategic and financial decision-making processes across the Company. We partner with Senior Management and business unit leaders to analyze and drive long-term business performance.

     

    The Travel & Expense Analyst drives efficiency and cost savings through analytics, reporting, auditing and training.

    The role’s primary responsibility is to manage all activity related to the Company’s T&E System, Concur; including auditing employee expense reports, processing reimbursements and preparing T&E accruals. On a daily basis the role interacts directly with internal and external stakeholders and service providers to ensure compliance with our T&E policy and procedures.

     

    With nearly 650,000 monthly subscribers, Stamps.com™ is the leading provider of Internet-based postage solutions. Stamps.com was the first company to be approved by the U.S. Postal Service® to offer a software-only postage service that lets customers buy and print postage online. We target our services to small businesses, home offices and online retailers, and currently has PC Postage partnerships with Avery, Microsoft, HP, the U.S. Postal Service and others. We are a publicly traded company on the NASDAQ under the symbol STMP.

    Responsibilities

    Primary Objectives:

    1. Manage the administration of Corporate Travel and T&E functions via Concur
    2. Prepare, analyze, and disseminate T&E reporting
    3. Provide support to employee inquiries and troubleshoot and analyze root cause of issues
    4. Function as knowledge expert in all related laws, regulations and other applicable obligations.

    Essential Position Duties:

    1. Manage the Corporate Travel and T&E function via Concur
      • Perform daily administration of Corporate Travel and T&E functions (via Concur)
      • Audit employee expense reports
      • Process reimbursements and ensure accurate recording into the accounting system
      • Manage and prepare daily, weekly and monthly management reports from Concur
      • Ensure proper coding of expenses prior to entering entries into the accounting system
      • Assist management with the revision of procedures, guidelines and policies that govern the Travel and Expense Program
      • Create training content to ensure program compliance and best practices; manage and lead user training sessions
      • Perform Concur roles audit, document new Roles requests and maintain Concur List management (PTN, Cost Object Approver)
      • Identify and recommend opportunities for efficiencies
      • Compete administrative tasks associated with the Commercial Card program
      • Manage company Credit Card Program Management (Via BofA)
      • Oversee company Device Management (via Verizon)
    1. Prepare, analyze, and disseminate T&E reports
      • Prepare monthly T&E accrual entries
      • Complete monthly corporate travel program spend reports
      • Reconcile balance sheet accounts related to T&E expenses in the GL
      • Create and analyze reports to support budgetary spending
    1. Provide support to employee inquiries and troubleshoot and analyze root cause of issues
      • Follow up with employees regarding non-compliant expenses or missed deadlines
      • Communicate T&E status to all levels of employees regarding late submission, missing receipts and noncompliance of policy
      • Offer management and troubleshooting support on corporate credit card and device issuance
    1. Function as knowledge expert in all related laws, regulations and other applicable obligations.
      • Other duties as assigned or required including but not limited to:
      • Perform routine general accounting support tasks for the accounting department as needed
      • Respond to written and/or verbal inquiries from internal and external contacts
      • Provide supporting documentation for external audits and tax return preparation
      • Conduct work in accordance with established operating practices and procedures.

    Qualifications

    Education and/or Experience:                                                                  

    • High School diploma or G.E.D.
    • Bachelor’s degree in Business Administration, Finance & Accounting preferred
    • Minimum three (3) years relevant experience with demonstrated proficiency with T&E management
    • Experience journalizing to the accounting system is a plus

    Skills and Knowledge:

    • A fixed focus on and commitment to accuracy, timeliness, and thoroughness
    • Deep understanding of and dedication to best-in-class employee service.
    • Excellent problem solving skills with ability to gather and analyze information and resolve difficulties quickly
    • Exceptional organizational skills with the ability to prioritize tasks effectively and work as part of a team
    • Excellent written and verbal communication skills
    • Ability to think critically and logically
    • Ability to work independently and in within a team
    • Ability to deliver results and meet SLAs in a fast-paced environment

    Computer/Software/Application Proficiency:                                                   

    • Basic proficiency with Microsoft Office applications
    • Intermediate to advanced Excel skills
    • NetSuite preferred
    • Concur preferred

     

    EOE/M/F/Vet/Disability

     

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